Cox Arboretum Rentals

Enter the Arboretum where serenity and peace abound. Surround yourself with breathtaking vistas of natural beauty.

Outdoor Venues

The Allée

The Allée features a covered arbor and 50 ‘Exclamation’ London Plane trees planted in two rows to provide a natural aisle. To add color 218 ‘Little Quick Fire’ Hydrangeas and 520 Dianthus ‘Firewitch’ were planted as understory plants. The Allée accommodates up to 200 guests.

The Great Lawn

Located next to the Zorniger Education Center, the Great Lawn provides a breathtaking view of the Arboretum grounds. This venue includes a tent that can be arranged with rows of chairs for a wedding ceremony or round tables and chairs for a wedding reception and can accommodate up to 200 guests. Included with the rental are the Fifth Third Conference Center and Huffman Gallery.

Edible Landscape Garden Pavilion (ELG)

The design of the Pavilion, a wooden structure with limestone columns, carries the overall architectural theme of the education campus into the gardens. An arbor and gate at the entrance lead visitors into the ELG and provide an attractive first glimpse of the Pavilion and the surrounding plantings. This venue accommodates up to 200 guests and includes electricity. This location has the option to rent chairs.

Indoor Venues

Fifth Third Conference Center

The exposed natural white fir ceiling and large stone fireplace create a “lodge” feel, with a twin fireplace outside on the patio. Lined with windows, the Center overlooks the Arboretum and features a dance floor and state-of-the-art audiovisual system. This venue accommodates up to 100 guests banquet style and up to 175 guests theatre style. Using the Huffman Gallery in addition to this room can accommodate larger gatherings. Please note that effective August 24, 2021, face coverings are required for those ages 2 and older while inside Cox Arboretum facilities unless actively eating or drinking.

Huffman Gallery

Visitors enter the Huffman Gallery and are greeted with a sweeping view of the Arboretum and gardens through the glass walls lining the Gallery from end to end. The floor of the Huffman Gallery is a natural cleft dark green slate. This venue accommodates approximately 100 guests reception style and 150 guests for a wedding ceremony. Please note that effective August 24, 2021, face coverings are required for those ages 2 and older while inside Cox Arboretum facilities unless actively eating or drinking.

MeadWestvaco Theatre

The theatre-in-the-round design of the MeadWestvaco Theatre, with elevated, tiered seating, is optimal for presentations and demonstrations. An ideal venue for corporate presentations, meetings, training and other educational events, this facility accommodates 48 guests and includes state-of-the-art audiovisual equipment. Please note that effective August 24, 2021, face coverings are required for those ages 2 and older while inside Cox Arboretum facilities unless actively eating or drinking.

Kettering Learning Lab

The Kettering Learning Lab features a domed ceiling, dark green natural cleft slate floors, tables and windows on three sides. Its location provides the campus's most comprehensive and captivating view of the Arboretum grounds, making it the perfect meeting space for small groups of up to 25 guests. Please note that effective August 24, 2021, face coverings are required for those ages 2 and older while inside Cox Arboretum facilities unless actively eating or drinking.

Individual Rental Pricing & Guidelines

For information on rental guidelines please contact the Events Coordinator at (937) 278-2657 to schedule an appointment.

Individual Pricing
Venue (capacity) M-F 8-5PM M-Th After 5PM Fri-Sun
Fifth Third Conference Center & Huffman Gallery (200) N/A $1,600 $2,300*
Fifth Third Conference Center (100-175) $500 $900 $1,500
Huffman Gallery (100-175) N/A $900 $1,500*
Kettering Learning Lab (26) $300 $300 $600
MeadWestvaco Theatre (48) $350 $350 $600
The Great Lawn (40×40 tent) 1-100 guests N/A N/A $5,000
The Great Lawn (46×60 tent) 101-200 guests N/A N/A $6,500
Wedding Ceremonies
Venue (capacity) Price
Edible Landscape Garden (200 outdoor) $600
Allée (200 outdoor) $600
The Great Lawn (up to 100 outdoor) $1,800
The Great Lawn (up to 200 outdoor) $2,100
The Great Lawn (up to 300 outdoor) $2,800
Huffman Gallery (150 indoor) $900*
Fifth Third Conference Center (175) $900

Additional time is available at an hourly rate. Great Lawn wedding rentals include tent and chairs.  *Only available after 5:00pm, rates also apply for Fridays prior to and Mondays after holidays landing on a Saturday or Sunday.  Pricing subject to change without notice.  Holiday blackout dates:  New Year’s Eve, New Year’s Day, Thanksgiving Day, Day after Thanksgiving, Christmas Eve, and Christmas Day.  Holidays available for rentals with a 20% increase (includes Friday, Saturday and Sunday of the holiday weekend): Martin Luther King Day, President’s Day, Memorial Day, Juneteenth, Independence Day*, Labor Day, Columbus Day, Veterans Day*.

Required Fees

  • Membership (tax deductible): $100
  • Ranger fee if serving alcohol: $230
    • $50/hour for extended time

Extras available only in the Fifth Third Conference Center

  • Microphone only: $100
  • Microphone & music/sound: $150
  • Microphone, music/sound & projector: $250

Décor available

  • Wooden Arch (size 8’L x 7.5’H x 22.5”W): $75

Indoor Rentals

  • You receive two hours prior to your event for set up and one hour clean up time after the event. Included with your rental is the use of our round/rectangular tables and chairs.
  • A 50% nonrefundable deposit is due with the signed contract to secure your reservation. The balance of the rental fee and a security deposit of $300 along with any other applicable fee(s) will be due 60 days prior to the scheduled event.
  • Renting space at Cox Arboretum is a benefit of James M. Cox, Jr. Arboretum Foundation membership at the $100-Lilac level. Membership is required.
  • If you are interested in having your event catered, you must use one of the approved caterers.
  • Fees charged for catering are not included in the facility rental fee.
  • If you plan to serve alcohol at your event, a Five Rivers MetroParks law enforcement officer must be present for the duration of the event. This requires an additional fee of $230.
  • Events must end by 12:00 am (midnight) on Friday and Saturday and 11:00 pm Sunday through Thursday.

Outdoor Rentals

  • Renting Space at Cox Arboretum MetroPark is a benefit of the membership at the $100-Lilac level. Membership is required.
  • The ELG and Allée are reserved on a first call basis. Payment in full and the completed agreement form are required to secure your reservation.
  • If you cancel your reservation, Cox Arboretum MetroPark must receive a written request no later than six months prior to the reservation date. A refund minus $100 will be refunded within 30 days. No cancellations will be refunded less than six months prior to the event.
  • If you are unable to use the ELG or Allée due to weather conditions, you may request in writing a refund of 50% within 10 days following your scheduled ceremony.
  • All items must be carried, and you must walk to and from the chosen site.
  • Transportation is not provided to and from your event location. You and your guests must walk to and from your chosen site and you must carry any decorative or other items you plan to use.
  • Chairs may be rented for use in the ELG and the Allée.
  • Electricity is provided in the ELG Pavilion and Allée and music is permitted, but cannot be amplified over the entire grounds.
  • No tents or any other structures are allowed beyond what is provided by the Arboretum.
  • You may not attach any kind of decorations (signs, crepe paper, etc.) to Arboretum property.
  • You may toss flower petals or use bubbles during your event, but NO confetti, birdseed or rice can be used. These products are detrimental to the health of our wildlife.
  • Food and alcoholic beverages are prohibited in the ELG and Allée.
  • We cannot provide an alternate venue for use during inclement weather. As a precautionary measure, you may wish to select a back up location.

 

Corporate Rental Pricing & Guidelines

For information on rental guidelines please contact the Events Coordinator at (937) 278-2657 to schedule an appointment.

Corporate Pricing
Venue (capacity) M-F 8-5PM M-Th After 5PM Fri-Sun
Fifth Third Conference Center & Huffman Gallery (200) N/A $1,000 $2,300*
Fifth Third Conference Center (100-175) $500 $500 $1,500
Huffman Gallery (100-175) N/A $500 $1,500*
Kettering Learning Lab (26) $300 $300 $600
MeadWestvaco Theatre (48) $350 $350 $600
The Great Lawn (40×40 tent) 1-100 guests N/A N/A $5,000
The Great Lawn (46×60 tent) 101-200 guests N/A N/A $6,500

Additional time is available at an hourly rate. *Only available after 5:00pm, rates also apply for Fridays prior to and Mondays after holidays landing on a Saturday or Sunday. Pricing subject to change without notice. Holiday blackout dates: New Year’s Eve, New Year’s Day, Thanksgiving Day, Day after Thanksgiving, Christmas Eve, and Christmas Day. Holidays available for rentals with a 20% increase (includes Friday, Saturday and Sunday of the holiday weekend): Martin Luther King Day, President’s Day, Memorial Day, Juneteenth Independence Day*, Labor Day, Columbus Day, Veterans Day*.

Required Fees

  • Ranger fee if serving alcohol: $230
    • $50/hour for extended time

Extras available only in the Fifth Third Conference Center

  • Microphone only: $100
  • Microphone & music/sound: $150
  • Microphone, music/sound & projector: $250
  • Teleconference phone: $100

Corporate Guidelines

  • Events after 5 PM include two hours prior to your event for set up and one hour clean up time after the event. Included with your rental is the use of our round/rectangular tables and chairs.
  • Weekday rentals eight hours includes set up time.
  • A 50% nonrefundable deposit is due with the signed contract to secure your reservation. The balance of the rental fee and a security deposit of $300 along with any other applicable fee(s) will be due 60 days prior to the scheduled event.
  • If you are interested in having your event catered, you must use one of the approved caterers.
  • Box lunches, drinks, and snacks may be brought in for daytime business rentals.
  • Fees charged for catering are not included in the facility rental fee.
  • If you plan to serve alcohol at your event, a Five Rivers MetroParks law- enforcement officer must be present for the duration of the event.  This requires an additional fee of $230.
  • Events must end by 12:00 am (midnight) on Friday and Saturday and 11:00 pm Sunday through Thursday.
  • Nonprofits receive a 50% discount on rentals, no other discounts apply.  Must provide a copy of the IRS 501c3 approval letter.
  • All items must be carried, and you must walk to and from the chosen site.
  • Transportation is not provided to and from your event location.  You and your guests must walk to and from your chosen site and you must carry any decorative or other items you plan to use.
  • Electricity is available for the Great Lawn and music is permitted, but cannot be amplified over the entire grounds.
  • No tents or any other structures are allowed beyond what is provided by the Arboretum.
  • You may not attach any kind of decorations (signs, crepe paper, etc.) to Arboretum property.

Food & Beverage

When food and/or beverages are a component of an approved event, use of one of our approved caterers is required.

Approved vendors:

  • Bernstein’s Fine Catering (937) 898-2761
  • Brock Masterson’s Catering (937) 298-1234
  • Christopher’s Catering (937) 299-0089
  • Elite Catering (937) 559-4590
  • El Meson Catering (937) 859-8229
  • Kohler Catering (937) 291-3600
  • Mrs. B’s Catering (937) 676-2883
  • Rich Taste Catering (937) 524-5103

Fees charged for catering are not included in the facility rental fee and are to be obtained directly from the caterer. Please contact our approved caterers for specific information. The catering agreement is separate from the rental contract. The grounds and buildings including the kitchen facilities are not available for food preparation and storage by groups or individuals. No grills or open fires are permitted on the grounds. The caterer is responsible for setup and cleanup for all events or rentals in which they provide service.

Boxed lunches, bottled or canned drinks and snacks may be brought in for daytime business rentals. This must be approved by the Building Manager or Events Coordinator prior to the event. The renter is responsible for all cleanup when this option is used.

Alcoholic Beverages
The sale, consumption or use of alcoholic beverages is prohibited unless specifically permitted by the Director of Five Rivers MetroParks. The purchase of alcoholic beverages must be coordinated through the caterer. If such approval is granted, it is required that the caterer and all groups or individuals abide by all current Ohio liquor laws and assume all responsibility for violations of said laws. Serving of alcohol will terminate no less than 30 minutes prior to the scheduled event ending time. The caterer or MetroParks law enforcement or staff reserve the right to refrain from serving any individual based on behavior or actions related to intoxication or suspected intoxication.

Events with alcohol as a component will require the presence of a Five Rivers MetroParks’ law enforcement office for the duration of the event. This requires an additional fee of $230. Alcohol is to be confined to the rental area(s) and must not leave the premises. The renter is responsible for assuring guests arrive home safely.

Fundraising events with an admission charge in which alcohol will be served or sold at a cash bar must have a liquor permit and liability insurance. A copy of the permit and insurance certificate must be on file at Cox Arboretum no later than one (1) week prior to the event date. Failure to have this information will result in the absence of alcohol during the event. The renter is required to abide by all current Ohio liquor laws and assume all responsibility for violations of said laws.

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